Document Controller

19th July 2019

Job Title: Document Controller

Company: SCX Special Projects Ltd

Reports to: Security Controller / Planner

Department: Projects

Location: 30 Roman Ridge Road, Sheffield S9 1GA

Date Posted: 19th July 2019


Job Summary

To provide support to SCX Special Projects with technical documentation, information management, security and TimeControl.

Main Duties and Responsibilities

Assist the Security Controller/Planner to ensure Project Managers are supported by the following duties:

  • Manage the Project Department’s formal issue and receipt of project documentation
  • Control the approval of internal and client comments to documentation
  • Receive supplier documentation, checking document requirements then issuing to relevant projects, ensuring prompt turnaround of approval
  • Accurately control the numbering of documents and drawings produced on projects
  • Maintain a document library for all SCX Special Projects documentation. Each document will be created from a master, ensuring consistency of content with indexes, headings and styles
  • Create and standardise project specific document trackers
  • Expedite suppliers to ensure approval and final documents are received on time
  • Assist the security controller with maintaining security clearances and training, document destruction and incident management


  • Provide reports from TimeControl
  • Upload timesheets for site employees


  • Work in a collaborative manner with all internal and external interfaces
  • Manage travel and accommodation bookings
  • Occasional reception and switchboard cover
  • Assist with procurement activities
  • Work in line with Quality Control objectives as laid out in the SCX Quality Manual. All relevant procedures must be followed to ensure customer satisfaction and achievement of SCX objectives
  • Ensure that responsibilities regarding the company’s Environment, Health, Safety and Quality Standards are met and understood

Skills, Knowledge and Experience


  • Educated to GCSE level
  • Proficient with diverse software including MS Office and Adobe Acrobat
  • Good attention to detail with accurate inputting skills
  • Have a systematic and disciplined approach to work; able to plan, schedule and monitor own work within limited and defined timelines
  • Able to adopt a proactive and coordinated approach in identifying anomalies
  • Excellent communication skills with staff at all levels - verbal and written
  • Electronic Records Management qualifications


  • Experience in using EPDM (Enterprise Product Data Management) or similar EDMS
  • Experience in working in a document control office for engineering project groups
  • Experience in nuclear/defence or oil and gas industries, processing design documentation and working to departmental and project procedures

If you’re looking for the opportunity to work in a dynamic and expanding business, then we’d love to hear from you.

Applications should be made by CV and cover letter addressed to Fiona Batty, and sent to