Project Manager

07th February 2020

Please note that hiring is currently paused; we are still accepting and reviewing CVs, however, no interviews will be organised until the COVID-19 outbreak is under control and social distancing restrictions have been lifted.

Company: SCX Special Projects

Reports to: Head of Projects

Department: Projects

Location: 30 Roman Ridge Road, Sheffield S9 1GA

Job summary

The Project Manager is to provide leadership, direction and management of all assigned projects to ensure achievement of project success factors, which are:

  • Projects completed on time
  • To the agreed specification
  • To the highest levels of quality commensurate with industry and commercial proposal
  • Achievement of, and ideally improvement of handed over budget performance in accordance with all SCX health and safety requirements and HSE legislation whilst meeting or exceeding our customers’ expectations

Main Duties and Responsibilities

Project Timing Plan Responsibilities

  • In accordance with SCX policies and procedures, organise and attend hand-over meetings alongside Sales and Engineering to ensure that new projects are handed over effectively with all relevant documentation to achieve project success factors
  • Hand-over pack produced and meeting minutes to be recorded
  • Liaise with Head of Projects and other key members of the engineering team to initiate new projects
  • Identifying required levels of resource to ensure project success factors are met
  • In accordance with SCX policies and procedures, prepare a Contract Programme (P6 or MS Project), which must include the following basic benchmarks:
    • Date drawings are due to go for approval
    • Milestone dates for document deliverables
    • Date approval required
    • Production period
    • Date materials required on site
    • Completion date
    • Date required for receipt of full and final information
    • Detailed milestones stating required actions by the customer
  • Through regular communication, ensure the Project Programme is maintained
  • Programme changes, slippages, requests, and new client instructions must be communicated in writing, with copies retained on the job file
  • Issues which could adversely affect the performance of a project are to be notified to the Commercial Manager and Head of Projects prior to notifying the client
  • By active management of the Project Plan ensure resources assigned to projects remain in line with project timing plan requirements, pre-emptively identifying and reporting risks to the achievement of the plan
  • Revision of the plan commensurate to keep all stakeholders fully informed of developments and in accordance with contractual agreements

Administration Responsibilities

  • Read and understand the Contract Terms and Conditions
  • Read and understand the Job Specification
  • Understand the scope of the job and what has been allowed for in the tender
  • Manage the project cost against the estimate, and bring any overspend concerns to the attention of Head of Projects and/or the Commercial Manager, through the company’s observation reporting and PSR reporting functions
  • Take control of the job budget, checking that all purchase requisitions for materials and site services are within cost budget, and suggesting ways in which savings can be made
  • Generate enquiries indicating; specific requirements, applicable standards and any special considerations, stipulating the quotation return date and delivery date as required
  • Where necessary, raise purchase orders for approved suppliers, taking into consideration both quality and value (competitive prices required for all enquiries unless agreed by the Commercial Manager or Head of Projects)
  • Issue Project Status Reports (PSRs) on a monthly basis to the SCX Directors, Commercial Manager and Head of Projects, ensuring the information is correctly compiled and identifies; all financial movement, risk and programme compliance.
  • Attend a monthly project review with the Head of Projects, and if necessary the Commercial Manager, to review the performance of individual projects, to present the status of the project (as in the PSR) and to identify and agree a corrective action if required
  • Review and approve purchase orders within approval level against project specification and budget
  • Maintain close contact with the Design Team, ensuring all drawings are checked and signed off, and meet the required specification
  • Control all job variations, ensuring these are costed, instructions are received from the client and they are presented for payment on a monthly basis
  • Ascertain the Contract Payment Schedule, including the dates for payment applications, and ensuring financial deadlines are maintained
  • Liaise with the Accounts Department to ensure monthly invoices are raised on time, that retention percentages are known, and the dates for retention release are recorded
  • Assist the Accounts Department in the collection of due debts, by ensuring jobs are completed, all snagging carried out promptly, and works are signed off by the client
  • Liaise and negotiate with the client, to agree and solve queries raised on the account submitted

Site Responsibilities

  • Comply with all Health and Safety, Risk Assessments and Method Statements, ensuring compliance with SCX policies and HSE Regulations
  • Organise site surveys as and when required
  • Attend client design and co-ordination meetings, ensuring minutes are taken and actions tracked
  • Organise suitable sub-contract installers
  • Organise necessary site plant and equipment
  • Control on site QA in line with SCX policies and procedures.
  • Ensure sign-off of sub-contractor’s works to SCX requirements
  • Ensure sign-off by the client, either directly or through the Sub-contractor, as appropriate
  • Sign-off of Sub-Contractor invoices before payment by Accounts Department.

Other Duties and Responsibilities

  • Co-ordinate with the Project Team and other departments as necessary to achieve project success factors
  • Arrange ‘kick-off’ meeting with the client (issue agenda) and clarify project details (minutes to be recorded)
  • Ensure that there is parity between client expectations and ‘as sold’ criteria
  • Identify and resolve any issues to the satisfaction of SCX and its clients
  • Establish lines of communication with the client and ensure minutes are recorded for all meetings with the client
  • Liaise with the Engineering and Design Teams to ensure that the designs solution achieve project specifications
  • Effectively plan and organise project resources, to ensure all deliveries are made to the correct location, manufacture is done efficiently, and that suitable, competent personnel is available when required
  • Deliveries and works on site must be properly organised with the client to ensure project success factors are met
  • Health & Safety is paramount in all that SCX do. All projects must be carried out in a safe manner ensuring that Health & Safety policies of SCX group and HSE regulations are satisfied at all times
  • Risk Assessments, Method Statements and Health & Safety Plan documentation must be compiled with the appropriate input, and issued to the relevant people as necessary, to ensure works are carried out safely, and without incident
  • Any issues must be pre-emptively identified, reported to senior management in accordance with HSE Regulations, and resolved swiftly to avoid incident
  • Ensure Quality Control objectives as laid out in the SCX Quality Manual are met at all times
  • Any other reasonable request by senior management

Key Skills/Experience
Essential

  • Demonstrable track record of successfully delivering engineering projects meeting equivalent project success factors.
  • Demonstrable experience delivering projects in Nuclear/Oil & Gas/commercial/Power Generation industries.
  • A relevant degree (or equivalent) in an Engineering discipline or proven and significant experience of working within an engineering company
  • Demonstrable understanding of relevant engineering standards, Health & Safety, CDM & CE Regulations
  • Demonstrable Experience of working with differing levels of responsibility
  • Awareness of NEC & JCT commercial contracts administration.
  • Willing to undergo security clearance to a minimum of SC.

 

Desirable

  • Experience of working within the Mechanical Handling sector including overhead cranes, materials handling, moving structures.
  • Experience of working within the Nuclear Decommission or MOD sectors
  • Experience of running FAT & SAT (Factory and Site acceptance tests)
  • A relevant Health & Safety qualification such as NEBOSH, SMSTS, Safety Passport, CSCS.

To apply for this role, please send your CV and covering letter to recruitment@scx.co.uk.

Please note that hiring is currently paused; we are still accepting and reviewing CVs, however, no interviews will be organised until the COVID-19 outbreak is under control and social distancing restrictions have been lifted.