Central Services Administrator

17th June 2017

Job Title: Central Services Administrator

Reports to: IT Manager

Department: IT

Location: 30 Roman Ridge Road, Sheffield S9 1GA


Job Summary

SCX is looking for an experienced Administrator who ideally has a good knowledge of engineering, to provide effective administration support to the Sales Team.

Main Duties and Responsibilities:


  • Obtain quotations for new vehicles
  • Order new vehicles and prepare them for issuing
  • Prepare existing vehicles for reissue (valeting etc.)
  • Arrange the sale or auctioning of old vehicles
  • Order fuel cards
  • Process Fines/insurance claims/queries related to vehicles
  • Update TomTom/Trackers
  • Keep a record of vehicle documentation (Excel) and update the fleet system
  • Provide vehicle checks and inspections prior to issuing and on receiving returned vehicles
  • Liaise with TCH to arrange MOTs, services and repairs
  • Arrange renewal of the fleet insurance policy


  • Support the IT Manager with the day-to-day running, maintenance, security and improvement of the IT infrastructure
  • Assist with backups, ensuring that they are carried out in the absence of the IT Manager
  • Help maintain a hardware and software log for the group
  • Support with the set up and issuing of IT equipment such as desk top and laptop computers, mobile phones, desk phones and tablets
  • Provide user level technical support for computers, printers etc.
  • Provide support on applications used, including but not limited to, MS Word, MS Excel, MS Outlook, MS PowerPoint, MS Visio, MS Project, Adobe Acrobat and other basic computer skills when competent to do so


  • To provide ad hoc support to the Accounts Department as and when required
  • To be available to book hotels, transport and issue PPE when colleagues are on leave
  • To adhere to the company’s Environment, Health, Safety and Quality Standards
  • Undertake any other duties that may be reasonably requested

Skills, knowledge and experience required

  • A good standard of secondary education; GCSE’s to include an IT subject
  • This role will require a methodical approach, candidates must demonstrate how they have done this in a previous role
  • Experience of working in a multi-function administration role would be advantageous Some experience of working in an IT role will be required, although training will be provided if necessary
  • Experience of coordinating/managing a fleet in a previous role would be beneficial but not essential
  • Good time management is essential
  • Excellent negotiation and communication skills are vital in this role
  • It is essential that candidates are proficient in all Microsoft office applications, particularly excel
  • Willingness to undergo security clearance if required

To apply, send your CV and covering letter to recruitment@scx.co.uk